In the world of web design and development CMS is an abbreviation for content management system. Once the inital CMS web site is created a CMS allows a web site owner to make quick and easy changes to his or her site without having to contact or pay a web designer. This allows tremendous flexibility and convenience and overall a much lower cost in the long term ownership and maintenance of your web site or e-commerce solution. CMS access is available 24 hours a day 7 days a week and is compatible with all major web browsers and is partially compatible with some portable devices like Iphones and Blackberries.
In the context of a Web site a CMS is a collection of tools designed to allow the creation, modification organisation and removal of information from a Web site. It is common for a CMS to require users to have no knowledge of HTML in order to create new Web pages.
These days almost no serious web site is developed without the use of a CMS as the underlying backbone. This is for a very good reason.
Features of a CMS site include:
- easily updated content including photos, videos, and text
- different user access levels so that your data entry people will not have access to system level controls for higher security
- e-commerce functionality to sell your products and services
- photo galleries
- contact forms
- fully customizable for advanced features (may required additional fees)
- forums/message boards
- colorful and unique designs
- spam protection
- blogs
- web site visitor statistics in real time
- much more…
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(CMS) separates the management of content from that of its presentation. This allows segments of content to bear Metadata and other attributes and be handled as building blocks in putting together Web pages, thus simplifying the task of updating.
A CMS is usually a database driven, dynamic website that provides the site owner with an administration area where website content (image & text) can be updated and/or deleted. QMG provides customised CMS development. Click here for more information on CMS development.
A software program that allows non-technical users to edit, update, maintain, and create a website using built-in templates.
What is a Content Management System?
Content Management Systems come in all shapes and sizes. Chances are, if you’ve put up a Web page on a free Web page server or ISP you’ve had access to a rudimentary content management system.
Several years ago they had Personal Web page space, and to add to your pages you had to use a tool. This tool allowed anyone with an account to create a Web page from a template and put it up on the Web server. It was rudimentary, but it didn’t require knowledge of HTML and you could have a page up quickly and painlessly.
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Companies then saw that this could be useful within an organization. For example if a PR department needs to get a press release up on the Web site, often it has to go through numerous steps:
- Write the release and get it approved
- Send the release out on the wire
- Send the release to the Web group
- The Web group then converts the document to HTML and puts it on the Web site
- Most larger companies have some sort of staging server where Web documents sit until they are pushed live
- If a press release has sensitive information, it can’t be released to the Web group until it has been sent to the wire, but often upper management wants it on the Web site immediately
This situation causes a lot of stress for both the Web group and the PR team. It would be a lot easier if the PR team could post the release to the Web at the same time that they post it to the wire services. But, often they don’t know HTML or don’t have access to the Web site. This is where a content management system comes into play.
You have a website, or intranet. It has grown organically over time, and while it is very useful, it is far from perfect.
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Much of the content is out-of-date or inaccurate, it’s hard to find things, updating the site is complex, and the appearance is becoming dated.
Worse yet, you’ve lost track of all the pages on the site, and by having all the changes made by your skilled webmaster, the updates are piling up in their in-tray.
What was on the site last week, or last year? You couldn’t say. In the back of your mind, you know that this could leave you in a difficult position if a customer sues, but there is little that you can do.
If this sounds grim, you are not alone. In fact, it’s the natural by-product of maintaining a site using manual tools such as Dreamweaver or Frontpage.
Thankfully, these problems are what a content management system (CMS) is specifically designed to solve.
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